| LANDSCAPE COMMITTEE
CHARTER
The Board of Directors would like to thank all committee
members for volunteering their time and efforts in helping
the Association. The Board has formed this committee to assist
the community and the Board in ensuring growth, prosperity,
and a sense of belonging. This Charter is designed to provide
the committee with goals and guidelines to follow.
Organization
The Committee will be made up of five members, one of which
will be the Chairperson. It is suggested that members be familiar
with landscaping or architecture and have related work or
educational experience. The Chairperson will be appointed
by the Board of Directors from the five members.
The Committee is required to hold monthly meetings and keep
informal minutes of those meetings (one page or less description
of what happened). The Committee is also required to inspect
the entire grounds every two months.
Goals
The stated goals of the committee are to make written suggestions
to the Board on; area re-plantings, major proposals submitted
by the landscaper, improvements and/or changes in the planting
theme, landscape contractor performance, and evaluation of
the landscape contract compared to the present needs of the
community. Day to day supervision and direction of the landscape
contractor should be avoided and should be channeled only
through management.
Scope
The scope of the Committee's influence will be; the landscape
standards, the landscape contract, and the landscape contractor.
Authority
The Committee, without additional approvals, is authorized
to spend up to $25.00 per month for incidental supplies, long
distance telephone calls or reimbursement of travel mileage
(@ $.25 per mile). The Committee is also authorized to spend
up to $300.00 per month for landscape improvements provided
the budgeted category is within the approved year to date
budget amounts (you cannot spend more than what provided for
in the budget).
The Chairperson shall have authority request proposals and
information from both the landscape contractor and management.
For changes which affect; the landscape standards, contractual
obligations, or expenses greater than $300.00 per month, the
Committee must obtain prior Board approval at the monthly
Board meetings through the monthly Committee report.
The Committee also has the authority to remove it's own members
with a vote of the majority of the Committee.
Reporting
It is required that the committee provide monthly written
reports to the Board of Directors no later than the 30th of
each month which need to include the minutes and a report
summarizing the month's activities and any recommendations
for action by the Board of Directors.
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